Buying Assistant

Purpose of the Job:

To assist the Buyer with: Capturing buying related data on the buying system Handling queries from vendors, suppliers and DC stores related to the captured data; and General administration functions for Cash & Carry.

Job Objectives:

People / Learning & Growth:

• Contribute to team performance and team synergy by working effectively as a team member on all assignments
• Cooperate with colleagues to proactively resolve buying issues and escalate to Buyer when required
• Provide support and guidance to colleagues on buying issues for timeous resolution of problems

Financial:

• Ensure correct cost is loaded on DC and direct supplier to enable Instore Buyer to order stock
• Determine / extrapolate the correct pricing for different units of measure so that the correct pack size, cost and unit sale price on supplier vendor number are accurately loaded
• Quality check cost and sales price loading after Buyers and Planners set up clusters (group per brand and store size / layout module), immediately correcting any errors identified (Ranging)
• Ensure correct retail prices are loaded DC and Store de/ranging: Set flags on system to range/list products at store level (Preferred – SOS)
• Liaise with Replenishers to ensure orders are placed and to relay Buyers’ delivery dates
• Capture deranging and mark down timeously whenever (update ranging)
• De/link items from DC after items have been discontinued from supplier/no longer viable for exports
• General administration (reports, filing, record retention and samples): Maintain up-to-date and accurate filing of invoices, costing documents, new article forms, and update documents per supplier
• Generate reports for appropriate actioning and reviews by Buyer: Item sales and stock DC report (CPO exceptions 3601/387)
• Item enquiries
• Supplier reviews / supplier performance
• Stock on-hand deranged
• No movement
• Expired stock
• 6 week stock on-hand
• Loss report
• Backorders older than one day
• Scheduled appointments for suppler deliveries
• Listing changes
• Overlapping cost pricing d Incomplete misalignment of data Lookups

Qualifications:

• Essential • Grade 12

Experience:

• Desirable • Office administration / data capturing

Knowledge and Skills:

• Desirable • Knowledge of Buying systems