Executive Assistant

Position: Executive Assistant

Contract: 3-years renewable contract

Location

Ibadan

Closing Date

9 September 2026

DUTIES

Operational & Administrative Support

• Provide comprehensive administrative support to the CFRO in all aspects of executive office operations.
• Manage calendars, appointments, meetings, travel arrangements, and executive commitments.
• Prioritize daily activities and ensure the smooth coordination of the CFRO's schedule.
• Proactively identify urgent matters requiring executive attention and recommend appropriate action.
• Coordinate meetings, conferences, and events, including logistics and venue arrangements.
• Prepare meeting agendas, record accurate minutes, and distribute meeting documentation promptly.
• Support special projects by working independently and collaboratively across teams.
• Conduct research, analyze information, and prepare reports and presentations for executive decision-making.

Client & Stakeholder Services

• Serve as the primary point of contact for internal and external stakeholders on behalf of the CFRO.
• Build and maintain productive professional relationships with staff, partners, and institutional stakeholders.
• Respond to enquiries with tact, discretion, and excellent customer service.
• Manage high volumes of calls, emails, and correspondence professionally.
• Draft letters, memos, executive responses, and other official communications.
• Recommend appropriate courses of action while maintaining confidentiality and professionalism.

Office Management

• Develop, maintain, and update databases for efficient information management.
• Maintain corporate records relating to governance, policies, and institutional procedures.
• Coordinate the procurement of office materials and equipment.
• Assist in preparing annual budgets and financial reports.
• Monitor expenditure and support effective budget management within the Finance Directorate.
• Perform other job-related duties as assigned by the Supervisor.