Finance & Admin Officer

Responsibilities:

Financial Management & Reporting:

• Daily Reconciliation: Perform daily cash, POS, and bank transfer reconciliations for clinic transactions, ensuring zero discrepancy between the Electronic Medical Record (EMR) system billing records and bank statements.
• Receivables & Debt Recovery: Actively track outstanding payments from HMOs and corporate partners. Investigate unresolved or disputed / rejected claims promptly to maintain a healthy Days Sales Outstanding (DSO) metric.
• Accounts Payable: Process payments for vendors, suppliers, and utility bills, ensuring all expenses are properly authorized, receipted, and categorized.
• Financial Reporting: Prepare monthly cash flow summaries and monthly Profit & Loss (P&L) statements.
• Payroll & Compliance: Assist in monthly payroll preparation. Manage statutory tax deductions and remittances (PAYE, Pension, WHT, NHF etc) in line with state and federal regulations.
• Audit Support: Maintain clean, audit-ready physical and digital financial archives to support end-of-year internal and external audits.

Clinic Administration & Facility Management:

• Inventory & Procurement Control: Monitor and manage inventory levels for clinic consumables (drugs, stationeries, and cleaning supplies etc).
• Asset Registers: Maintain fixed asset registers and conduct periodic inspections.
• Regulatory & admin Support: Track and coordinate renewal dates for state and local business permits and local health authority clinical certifications (e.g. HEFAMAA), leases etc.
• HR Admin Support: Monitor staff attendance & off days.

Requirements:

• Bachelor’s Degree or equivalent.
• Professional certification (or active progress toward) ICAN or ACCA is highly preferred.
• Minimum of 2 years of working experience in a structured finance/audit role.
• Industry Experience: Prior experience working in healthcare may be an advantage.

Technical & Soft Skills:

• Software Proficiency: Hands-on experience with accounting platforms (Xero, QuickBooks Online, Sage, or Zoho Books).
• Microsoft Excel: Proficiency (VLOOKUPs, Pivot Tables, conditional formatting, and financial data modeling).
• Attention to Detail: Meticulous organizational skills to manage various schedules.
• Assertive Communication: Excellent verbal and written skills.