French-Speaking International Executive Assistant (Virtual)

Key Responsibilities:

• Manage and optimise the CEO’s complex calendar, including scheduling meetings across multiple countries and time zones.
• Prioritise and coordinate meetings, ensuring alignment with strategic organisational priorities.
• Prepare meeting agendas, briefing notes, presentations, reports, and background materials.
• Monitor and manage incoming correspondence, prioritising key communications and drafting responses on behalf of the CEO where appropriate.
• Support the CEO in preparing for conferences, speaking engagements, donor meetings, board engagements, and high-level stakeholder discussions.
• Maintain confidential executive records, documents, correspondence, and organisational information.
• Track key decisions, commitments, deadlines, and follow‑up actions arising from executive meetings.
• Serve as a professional point of contact between the CEO’s office and internal and external stakeholders.
• Facilitate communication between English‑speaking and French‑speaking stakeholders.
• Draft, translate, and review correspondence, reports, presentations, and documents in both English and French.
• Coordinate virtual and in‑person meetings involving stakeholders across Africa, Europe, and other regions.
• Support relationship management activities with strategic partners and external stakeholders.
• Maintain confidential files, records, and executive documentation.
• Track organisational priorities, projects, and deliverables to support timely execution.
• Follow up with internal teams regarding outstanding actions and commitments.
• Develop and maintain trackers, schedules, and reporting tools to support executive oversight.
• Conduct research on organisations, funding opportunities, partnerships, policy developments, and strategic initiatives.
• Prepare research summaries, briefing documents, and background materials to support executive decision‑making.
• Provide administrative and coordination support across MDF and DÍNΛH initiatives as required.
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, itineraries, and logistics.
• Prepare detailed travel schedules and briefing packs for executive travel.
• Support planning and coordination of international meetings, conferences, workshops, and organisational events.
• Perform other duties and responsibilities as assigned by the CEO in support of organisational objectives.

Skills and Competencies Required:

• Bachelor’s degree in Business Administration, International Relations, Communications, Public Administration, Law, or a related discipline.
• Minimum of 3 years’ experience providing executive support to senior leaders, preferably within an international organisation, NGO, development agency, multinational company, or similar environment. Demonstrated experience supporting executives remotely across different locations and time zones.
• Experience working within multicultural and international teams is highly desirable.
• Exceptional organisational and time management skills.
• Strong attention to detail and ability to deliver high‑quality work under pressure.
• Excellent written and verbal communication skills.
• Ability to manage multiple competing priorities and meet deadlines.
• Strong problem‑solving skills and sound judgement.
• High level of discretion, professionalism, and confidentiality.
• Ability to work independently with minimal supervision.
• Strong interpersonal and relationship management skills.
• Ability to anticipate executive needs and proactively identify solutions.
• Strong cultural awareness and ability to work effectively across diverse international environments.
• Commitment to the mission, values, and objectives of Mary Dinah Foundation and DÍNΛH.
• Ability to adapt and thrive in evolving, complex, and fast‑paced environments.

Language Requirements:

• Fluency in written and spoken English.
• Fluency in written and spoken French.
• Ability to confidently conduct professional correspondence, meetings, and stakeholder engagements in both languages.

Technical Skills:

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Google Workspace
• Microsoft Teams and Zoom
• Digital calendar and scheduling platforms
• Cloud‑based document management systems
• Project management tools

Success Factors:

• The Executive Assistant will be capable of multi‑tasking, rapid decision‑making, and operating effectively across both humanitarian and commercial environments, while demonstrating initiative, drive, and high emotional intelligence.
• Successful MDF and DÍNΛH team members demonstrate strong accountability, teamwork, and professionalism, and thrive in evolving and challenging environments.
• Team members are expected to represent the organisation professionally both during and outside work and uphold MDF and DÍNΛH’s values, policies, and ethical standards at all times.

Additional Information:

• In the spirit of our founder and namesake, MDF is dedicated to building an inclusive workforce where diversity is valued and promoted.
• We are an Equal Opportunity Employer (EOE) where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, disability, or protected veteran status.

How to Apply:

Interested and qualified candidates should forward their CV to access@maisondinah.com using the position as subject of email.