Inventory Officer

Responsibilities:

• Conduct daily, weekly, and monthly physical stock counts to reconcile system data with actual inventory.
• Monitor stock levels and generate replenishment requests based on reorder points to prevent stockouts.
• Track shelf-life of products and ensure FEFO (First Expired, First Out) rotation is consistently applied.
• Accurately document stock receipts, issuances, returns, transfers, and adjustments.
• Receive incoming goods and verify quantity, quality, and specifications against Purchase Orders (POs) and supplier invoices.
• Document discrepancies and communicate variances to Procurement and Accounting for resolution.
• Ensure all received items are labelled, categorized, and stored in designated locations.
• Ensure proper arrangement and safe handling of stock to prevent damage, contamination, or loss. 
  
• Refill shelves and storage areas based on consumption patterns and stock movement.
  
• Support production and sales teams with the timely issuance of requested stock.
  
• Identify, document, and isolate damaged, expired, or obsolete items following SOPs.
  
• Maintain accurate records of stock losses and initiate approval processes for disposal.
  
• Recommend measures to reduce shrinkage, breakages, and inventory inconsistencies.
  
• Prepare and submit weekly stock movement and variance reports to the accountant and CEO.
  
• Maintain updated stock registers, log sheets, and inventory management system entries.
  
• Track discrepancies and provide supporting documentation for internal audits.
  
• Work with Production for daily stock requisitions and replenishment of raw materials.
  
• Coordinate with Sales for reconciliation of product movement and shelf stock levels.
  
• Liaise with Procurement to follow up on pending orders and delivery timelines.
  
• Maintain a clean, organized, and compliant storage environment.
  
• Observe safety guidelines for lifting, handling, and storing inventory items.
  
• Perform other inventory-related duties assigned by the accountant or CEO.

Requirements:

• A minimum of a BSc
• 2 years of previous experience in a similar role