Office Assistant – HR/Admin

Job Purpose: To provide administrative and clerical support to the HR/Admin Department, ensuring efficient office operations and supporting HR processes.

Key Responsibilities

• Provide general administrative support to the HR/Admin team
• Assist in filing, documentation, and maintaining employee records
• Handle incoming and outgoing correspondence (emails, calls, documents)
• Support recruitment activities (scheduling interviews, candidate coordination)
• Assist with onboarding of new employees
• Maintain office supplies and support inventory management
• Ensure proper record-keeping and compliance with company policies
• Support logistics for meetings, trainings, and HR events
• Perform any other duties as assigned by the supervisor

Qualifications & Requirements

• Minimum of OND (Ordinary National Diploma) in any relevant field
• 0–2 years relevant experience
• Must be smart, proactive, agile and detail-oriented
• Strong communication and interpersonal skills
• BASIC PROFICIENCY IN MICROSOFT OFFICE (WORD, EXCEL)
• Ability to multitask and work under pressure
• Proximity to Apapa is a strong advantage

Core Competencies

• Organizational skills
• Confidentiality and integrity
• Time management
• Teamwork and adaptability
• Initiative and responsiveness

Key Performance Indicators (KPIs)

• Administrative Efficiency: Timely filing and retrieval of documents (Target: 100% accuracy); Turnaround time for assigned administrative tasks.
• Record Management: Accuracy and completeness of employee records; Compliance with documentation standards (Target: zero audit issues).
• Support to HR Processes: Timely scheduling of interviews and meetings; Smooth onboarding support for new hires.
• Communication Effectiveness: Prompt handling of emails, calls, and requests; Feedback from internal stakeholders.
• Office Operations Support: Availability and tracking of office supplies; Support for departmental activities and events.
• Attendance & Punctuality: Adherence to work schedule; Reliability and responsiveness.