Operations and Administrative Officer, Abuja

About the role GAIN is seeking to recruit an Operations and Administrative Officer to support the GAIN Nigeria country programme actively ensuring the smooth running of the country office operations and facilitating effective communication across teams in the Nigeria office. This role will be offered on one (1) year fixed term contract, will be based in Abuja. This advert closes on 20 th July 2026 . GAIN encourages early applications and reserves the right to close the advert ahead of the advertised deadline if we receive a high volume of interest. Key Responsibilities include. Serve as focal point for all project related queries relating to administration, and payment from implementing partners, service providers and Government officials. Facilitate approvals for all programme payments related to flight, accommodation and events booking Responsible for organising domestic and international travel and logistics including flights, visa requirements, hotel accommodation and meeting schedules. Work closely with the Project Officer PRiFN to ensure that all operational support under WFP project is provided. In collaboration with the Procurement Team, ensure that all project-related procurements are initiated and completed in a timely manner. In collaboration with Security Manager conduct hotel and venue assessments to ensure facilities comply to GAIN’s standard and ensure value for money. Maintain an organized electronic filing system for the country’s operations payment and procurement-related documents. Identify administrative and operational gaps and roll out regular training to address the gaps. Collaborate with GAIN IT Team to ensure Office IT systems are functioning efficiently and ensures the organization and maintenance of paper and electronic filing systems that facilitate easy access to information for Nigeria and global staff. Serve as the Nigeria office first contact point for local service providers and maintain a good communication and working relation. Coordinate the weekly country office meetings and facilitate minutes taking. Collaborate with GAIN IT team to ensure office IT systems are functioning efficiently and ensures the organization and maintenance of paper and electronic filing systems that facilitate easy access to information for Nigeria and global staff. Responsible for safeguarding and managing GAIN’s office inventory and assets system Ensure compliance with Quality Standards in relation to Office management, travel and general administration. Work closely with the State Finance and Admin Assistants to support smooth and effective operations across the state offices About you The ideal candidate will demonstrate proven experience in programme operations and office administration, with the ability to coordinate administrative processes that support the efficient functioning of a country office. They will have strong organisational and stakeholder management skills, with experience managing service providers, processing payments, raising purchase orders, and maintaining effective administrative systems. The candidate should have excellent communication and interpersonal skills, be proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint, and have the ability to prioritise multiple tasks while consistently delivering high-quality work within deadlines. The candidate will be proactive, detail-oriented, adaptable, and able to work collaboratively across teams while maintaining professionalism under pressure. Experience working in an NGO or donor-funded organisation will be an advantage. About our offer The starting gross salary on offer for this role is from NGN 9,856,248 - 11, 255,100 gross per annum, depending on experience. Staff Benefits Summary Working Conditions All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements. Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations. GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process. Applicants must have the right to work and be currently based in the advertised country location, to be eligible to apply for this position. The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued. We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in. JD- Operations and Administrative Officer Our values and commitment to our safeguarding policy Tags administrative assistant aid coordination non governmental aid office administration procurement officer Skills Communication skills Organization skills Stakeholder management Microsoft Office Procurement Click the button below to visit the original announcement on the recruiting organization's website. More Information and Application Details