Project Administrator

The International Institute of Tropical Agriculture seeks suitable Nigerian nationals for the position below at the Institute’s Headquarters in Ibadan.

Position: Project Administrator

Contract: 2-years renewable contract

Location: Ibadan

Closing Date: 15 September 2026

DUTIES

A. Program-Wide Administrative Leadership

• · Provide overall administrative and operational coordination for I-Youth 2.0 across Nigeria, Liberia, and Sierra Leone.
• · Develop and maintain a Program-wide administrative framework that supports implementation across the three countries.
• · Coordinate administrative requirements arising from the Program work plan, ensuring that operational needs are identified and addressed ahead of implementation.
• · Establish and maintain administrative trackers, calendars, workflow systems, and follow-up mechanisms for the three-country program.
• · Coordinate administrative inputs from the country teams and ensure timely submission, processing, and follow-up of Program requirements.
• · Monitor the status of key administrative actions across Nigeria, Liberia, and Sierra Leone and escalate delays, bottlenecks, and operational risks to the Country Coordinator and relevant Program management.
• · Provide administrative guidance to country teams and ensure consistency in the application of relevant institutional and Program procedures.

B. Coordination with Country Teams

• · Serve as the central administrative link between the Program management team and administrative/project support personnel in Nigeria, Liberia, and Sierra Leone.
• · Coordinate and consolidate country-level administrative requirements and provide regular updates to Program management.
• · Support Country Coordinators in planning and sequencing administrative requirements for Program activities.
• · Ensure that country teams initiate administrative processes in accordance with agreed implementation timelines.
• · Facilitate the resolution of cross-country administrative issues that require coordination with IITA's institutional support units.
• · Promote consistent administrative practices and documentation standards across the three countries.
• · Maintain a consolidated view of Program-wide administrative priorities, outstanding actions, and deadlines.

C. Planning and Operational Coordination

• · Translate the approved Program work plan and activity schedules into corresponding administrative and operational requirements.
• · Coordinate the preparation of administrative action plans for major Program activities across the three countries.
• · Monitor administrative readiness for trainings, workshops, field missions, stakeholder engagements, meetings, and other Program activities.
• · Anticipate operational requirements, proactively initiate follow-up with responsible teams, and support units.
• · Coordinate administrative arrangements for Program start-up, implementation reviews, donor engagements, missions, and Program closeout activities.
• · Develop and maintain Program-wide administrative calendars to facilitate the timely delivery of activities.
• · Identify operational constraints and recommend practical solutions to Program management.