Specialist - Contracts.Finance

Reports To:

Manager - Commercial and Indirect Sourcing

Division:

Finance

Description

Prepare and administer routine correspondence, negotiation memoranda, and contract documentation to ensure timely and coordinated submission.

Review solicitations and prepares routine response for proposals, bids, and contract modifications.

Analyze contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, corporate policies and business unit procedure.

Draft and negotiate simple contractual instruments commensurate with skills and grade level.

Manage and process renewals for maintenance, support, subscriptions, etc. including assurance that the renewals comply with the applicable contract and completing any required purchasing documents.

Prepare, organize and maintain contract records and file documenting contract performance and compliance.

Conduct research to support contract audit and or facilitate business unit contracting trends.

Perform contract closeout activities.

Communicate contract policy and practice to internal business teams 

Ensure contract review, approval and execution in accordance with corporate and/or business unit guidelines.

Maintain professional business relationships with internal contract stakeholders, other contracting support teams within the company (e.g Legal, Finance, Procurement), and external product and service vendors.

Respond to alerts from the contract administration dashboard and resolve problems to ensure the overall health of the contract portfolio 

Ensure linkages to data on spending, risk, and budget for real-time and predictive analytics are accurate and timely.

Maintain working knowledge of the principles and practices of the company's chosen markets.

Maintain basic knowledge of trends in contract administration best practices relevant to company's operations.

Specialist, Contract would support the Manager, Sourcing and would be involved in the following sub-functions:

• Supplier registration and qualification
• Sourcing master data maintenance
• Category needs and spend analysis
• Development of Master Services Agreements and Local Country Contracts for GFA’s

Create/maintain pre-qualification questionnaires/Request for Information (RFI)/surveys/Request for Proposal (RFP)/Request for Quotation (RFQ)/auctions 

Participate and provide inputs in project status meetings and operational meetings.

Propose operational changes and provide associated user impact assessment.

Education:

First degree in Supply Chain Management or any related discipline.

CSCP (Certified Supply Chain Professional).

Fluent in English 

Experience:

3 - 7 years’ experience in an area of specialization; with experience working with others.

Experience working in a medium-sized organization