State Administrative and Logistic Officer - Oyo

The International Institute of Tropical Agriculture seeks suitable Nigerian nationals for the position below at the Institute’s Headquarters in Kano.

Position: State Administrative and Logistic Officer

Contract: 2-year renewable contract

Location: Oyo

Closing Date: 21 September 2026

DUTIES

• Plan and coordinate logistics for state-level activities, including training sessions, workshops, community sensitization events, and Youth Agribusiness Park activities (venue booking, transport, accommodation, materials and equipment).
• Manage the state office's administrative functions, including office supplies, filing systems, asset registers, utilities and vendor service contracts (cleaning, security, internet, etc.).
• Coordinate local, low-value procurement in line with IITA procurement policy and the approved state work plan and submit consolidated procurement requests to the national Procurement Officer for items above the local threshold.
• Manage receipt, storage, inventory and distribution of program materials and starter kits (fertilizer, seeds, mechanization tools, feeds, fingerlings, etc.) to participants, maintaining accurate distribution records.
• Supervise the State Driver(s), including vehicle scheduling, maintenance tracking, fuel management and adherence to IITA's vehicle use and safety policies.
• Manage petty cash/imprest for the state office, prepare retirements in line with financial procedures, and submit timely expenditure returns to the Project Accountant.
• Support human resources administration at state level, including onboarding of state-based staff, attendance tracking, and coordination of travel and welfare arrangements.
• Liaise with local government offices, community leaders, facility managers and other local stakeholders on administrative and logistical matters related to Youth Agribusiness Parks and program activities.
• Support the State Coordinator with the organization of monitoring visits, PMO/donor visits, and other program-related travel within the state.
• Ensure compliance with IITA's safeguarding, health and safety, and security protocols during all state-level activities.
• Maintain organized administrative and logistics records/files for audit and reporting purposes and submitted periodic activity and logistics reports to the State Field Coordinator.
• Perform other related duties as assigned by the supervisor