Van sheet Clerk

RCL FOODS is a deeply rooted South African food manufacturer that produces some of the country’s most-loved brands, including Yum Yum peanut butter, Nola mayonnaise, Ouma rusks, and Selati sugar, just to name a few. At the heart of our culture and strategy is our Purpose – WE GROW WHAT MATTERS – which reflects our belief in collectively doing that little more to create a positive impact that truly matters. Visit our website: www.rclfoods.com RCL Foods is recruiting for a driven, highly energized and analytical Van Sheet Clerk within the baking business unit. The suitable candidate will be responsible to ensure the accurate administration, processing and balancing of all POD‘s, credit notes, 3 and 4C capturing, invoices and claims. This role will be based in Durban and reporting to the Commercial Financial Manager. This role is a Permanent role.

Minimum Requirements

Education and Qualification

• Matric

Experience and Training

• 2 - 3 years administration and debtors experience

Duties & Responsibilities

Debtors and Administration

• Scan all claims on QDocs and save the information to the appropriate QDocs inbox.
• Check all outstanding PODs on the QDocs expectation report and follow up with the relevant driver/s and Dispatch team.
• Outstanding POD report to be sent to the dispatch team daily and PODs older than three days needs to be reported to the Distribution Manager and General Manager.
• Ensure that the QDoc inbox is cleared by matching all claims with the relevant credit note number from each user before commencing with the current day's work.
• All invoices, claims, and PODs must balance daily.
• Quantities between the documents to be matched and variances investigated and followed up.
• All processing of PODs for the previous day to be completed by 11h00 the next morning.
• Assist with the processing of sales order if and when needed.
• Immediately report any pricing differences to the relevant responsible person and van sheet supervisor.
• Capture all credit notes daily and agree same to supporting documentation.
• Ensure that all generated credit notes are attached to the actual claims
• All 3C and 4C credit notes captured on JDE, MUST agree to the physical slips.
• Assist with other cash office duties.
• Assist in adhoc duties as determined by operational changes as and when required.